Optimize collaboration with interim professionals in 3 steps

A successful collaboration between a client and an interim professional is like a good marriage: it requires clear communication, trust and a willingness to compromise from time to time. But let's face it, sometimes achieving that perfect harmony can be a real challenge. Fortunately, we're here to help! We share three key steps to optimize collaboration when executing an interim assignment.

Step 1: Good preparation is half the battle

Collaborating with freelancers has many advantages, but it is important to keep a few essential considerations in mind. Even before the assignment is complete.

• Communicate well: It seems like an open door yet this is often forgotten. When working with freelancers, good communication is absolutely essential. Make sure you and your interim professional discuss clear expectations and goals from the beginning. This includes defining the assignment and discussing the desired results.

• Make clear agreements: Drafting clear contracts and agreements is also part of working with freelancers. Make sure that all important matters, such as the form of work, payment terms and indication of hours, are in black and white. This protects both your company and the contractor and prevents potential disputes in the future. So do it!

• Assess skills and experience: Someone may say they know a lot about something, but that may not be the experience you expect. So ask for a portfolio or references from previous projects so you can get an idea of the quality of the work. Also consider doing a trial assignment to test the skills before you enter into a long-term partnership.

• Safeguard legal aspects: It is critical to safeguard intellectual property rights and confidentiality. Make sure there are clear agreements about who will own the work created and that the freelancer will abide by your regulations. This is especially relevant in tasks that involve confidential information, such as software development or creating marketing strategies.

Step 2: Get the job done

Hiring a freelancer to support your regular team of employees is a very good strategy for getting mountains of work done in the short term. Keep the points below in mind and you will get the most out of the assignment.

• Maintain clear communication: We cannot stress enough how important clear communication remains during the assignment. Consider setting deadlines, discussing project details and defining desired outcomes. By communicating openly and honestly with each other, misunderstandings can be avoided and both parties can work together more effectively.

• Define communication channels: We live in a world full of modern technology, so let's use it to improve our collaboration as well. Make use of open communication channels such as project management software, shared documents and online collaboration platforms. A central hub where all relevant information is stored and shared facilitates communication and ensures that both parties always have access to the latest data.

• Create mutual trust: Trust is a crucial aspect of any collaboration. Believe in your interim manager's expertise and abilities. Building trust can be scary, but remember that an acrobat doesn't have a soft landing either if they don't trust their partner. So let go and trust that you can achieve great things together.

• Maintain clear goals: Both parties must have a shared understanding of what needs to be accomplished and what milestones need to be met. By setting SMART (Specific, Measurable, Acceptable, Realistic, Time-bound) goals, you can closely monitor progress and identify any bottlenecks well in advance. Regular evaluation and adjustment of the objectives helps keep the collaboration on track.

• Continuous Evaluation and Feedback: Both the client and the interim manager should meet regularly to discuss progress, identify bottlenecks and make any adjustments. Giving and receiving constructive feedback is essential to ensure both parties stay on the same page. Flexibility and feedback are the keys to a smooth dance together.

Step 3: The dance with permanent employees

On the dance floor of business, permanent employees and interim professionals must perform spectacular choreography together to achieve business goals. And as with any dance, finding each other's rhythm sometimes takes some getting used to.

• Understand and value each other: Permanent employees and interim staff bring different experiences and skills to the table. It is essential to recognize and value each other's unique contributions. By showing respect for each other's expertise, they can complement each other and create a synergy that improves the team's overall performance.
• Foster open communication: A key factor for successful collaboration is open and transparent communication. Encouraging frequent conversations, in which ideas and concerns can be freely exchanged, promotes a better understanding of each other's perspectives and helps avoid potential conflicts.
• Build mutual trust: Trust is the foundation of any strong collaboration. Permanent employees must trust interim professionals and vice versa. Consistency in actions and keeping promises strengthens the atmosphere of trust.
• Sharing common goals: Formulating and sharing common goals is critical. When both permanent staff and interim professionals focus on the same end result, a sense of unity and shared responsibility is created. It is like walking on a common path that leads to success.

The collaboration between permanent staff and interim professionals is - as we like to think of it - like a beautiful dance performance that enchants the audience. By understanding each other's dance styles, embracing open communication, relying on each other as leading partners and following common goals as choreography, they can create a masterpiece together.

Conclusion

Optimizing collaboration between the organization and interim staff requires preparation, good communication and a dose of lightheartedness. By ensuring the above points, you can take the collaboration to the next level. Remember these aspects and enjoy the benefits of hiring a freelancer.