Calculate travel costs zzp?

You may have to travel to a particular workplace or other location for a Principal. You can pass on the travel expenses you incur to do so. How should you calculate travel expenses zzp? How do you put these expenses on your invoice?

First of all, for travel expenses calculation zzp, it is important to know that the tax authorities consider travel expenses as business expenses. This is also how you should put them on your tax return form. This means that you may invoice these expenses at the same VAT rate as the rest of your compensation.

Invoicing

Calculating travel expenses zzp can be done in two ways.

• You can include them in your rate. This means that you take into account the fact that you incur travel expenses when determining your rate. This saves discussion with the Principal about whether or not you should bill extra for travel expenses. And it saves you some administration.
• However, you can also bill travel expenses separately. This is a convenient way if you do not normally incur travel expenses for the particular Client. You clearly indicate that these costs are extra and come on top of your hourly rate.

Clients often distinguish between commuting and traveling to appointments. Generally, Clients want to see commuting expenses in the hourly rate, business mileage can be declared.

Making arrangements

If you choose to invoice travel expenses separately, you must make clear agreements about this with your Principal.

• You can suggest to your Principal that you invoice your travel time as hours worked. That means that two hours of travel would earn you twice your hourly rate. This is useful when, for example, you travel by train and can continue working during the trip. Keep in mind that not every Principal will be comfortable with this arrangement.
• One of the most common arrangements is the mileage allowance.Employers are allowed tax-free reimbursement of 0.19 cents per kilometer to their employees.This is why this amount is often maintained in agreements between Independent Professionals and their Clients. But it is not a must.You may agree on a higher amount.Don't forget to charge VAT on this.
• Make clear agreements about calculating the distance.Which route planner will you use for this and from which location can you calculate the costs? In addition, agree whether you can claim parking costs.
• If you travel by public transport and want to claim your ticket, keep in mind that the VAT rate of 6 percent applies. You can reclaim this 6 percent from the tax authorities.

Would you rather calculate your travel expenses separately? Here are three more tips for calculating your travel expenses separately.